Agenda for multiple users
We run a company where our child psychologists are working with special needs children. We have about 10 employees now, whose agenda is maintained by our office manager. The psychologists can not make changes in their own agendas, but the office manager should be able to make all changes (and a backup person for if she is ill).
What we need is an agenda system where everybody can view the schedules of alle psychologists at the same time per day, or view the individual schedule per week per psychologist.
The office manager needs to be able to fill in first and last name of the client in the system, wether it is a paid or unpaid visit, and wether it is in the office or at the home of the parents (inside or outside the office). This can be color codes or icons but it needs to be clear when someone is in or out, and when a client’s hour is free or if they need to pay for it.
Also, there can be administration time, which is marked as unpaid and is always in the office. This has to be entered separately.
At the end of each month, there has to be a report sent by mail to the manager including the hours worked per employee, the complete amount of declarable hour (paid hours) and the amount of unpaid hours, as well as the ratio between them (so e.g. 30% of the time is used for non-paid things)